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Your technical support is miles apart from our last vendor. We had to wait days with our previous CSP. With TrustedTech, it's minutes, and you bring far more expertise and understanding of Microsoft's products.
We don’t break glass often, but when we do, being able to quickly leverage TrustedTech’s Professional Services through the Certified Support Services program and get immediate engineer level support has been invaluable to us.
TrustedTech is my preferred channel. Their support has been a tremendous help, allowing me to focus on implementing solutions rather than just trying to understand the licenses.
Sign Up for Your M365 Licensing Consultation
Learn how to optimize your Microsoft 365 licensing, strategize renewals around upcoming price increases, compare E3 vs E5, and increase your organization's security while reducing stress.
Schedule an M365 licensing consultation to evaluate your needs and secure the most cost-effective pricing before rates increase on July 1. We will review your current Microsoft 365 environment to confirm you are on the right licenses, validate seat utilization, identify security gaps, and help you find the right balance between cost and capability.
Our Microsoft experts will deliver:
- Future State Licensing Proposal: A forward-looking licensing roadmap aligned to your current needs and future initiatives.
- Cost Optimization Recommendations: Actions to right size licensing and reduce spend, including applicable Microsoft promotions aligned to your strategy.
- Security Recommendations: Guidance on security capabilities and add ons that match your organization’s risk and requirements.
- Proactive Renewal Planning: A plan to forecast upcoming renewals and surface savings opportunities well before your next renewal date.
M365 Usage Report: Clear Insights That Drive Smarter Licensing Decisions
✔ License Allocation & Usage
See how many seats are assigned, how many total seats you’re carrying, and where licenses may be overscoped or unused.
✔ Vendor Pricing vs. Optimized Pricing
Side‑by‑side comparisons highlight how your current vendor costs measure up against TrustedTech’s optimized pricing down to the seat level.
✔ Monthly Cost Impact
The report distills overall cost changes into a simple monthly total, clearly showing potential savings and percentage reductions across your Microsoft 365 stack.
✔ Product‑Level Savings Opportunities
From Teams Audio Conferencing to Microsoft 365 F3/E3, Power BI, Entra ID, Exchange Online, and more, each line item includes monthly savings.
Expert Microsoft Licensing Assessment - What’s Included
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Future State Licensing Proposal
A forward-looking licensing roadmap aligned to your current needs and future initiatives. -
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Cost Optimization Recommendations
Actions to right-size licensing and reduce spend, including applicable Microsoft promotions aligned to your strategy. -
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Security Recommendations
Guidance on security capabilities and add-ons that match your organization’s risk and requirements. -
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Proactive Renewal Planning
A plan to forecast upcoming renewals and surface savings opportunities well before your next renewal date.
Why Licensing Clarity Is Critical
Organizations often overspend simply because licensing sprawl goes unnoticed. Our M365 Usage Report turns that complexity into transparency, making it easier to:
- Improve budget predictability
- Align licenses with actual usage patterns
- Prepare for renewals with data‑backed recommendations
- Avoid unnecessary premium SKUs
- Forecast future licensing needs with confidence
Whether you’re navigating growth, restructuring, or just want assurance you’re not leaving money on the table, the M365 Usage Report gives you the clarity you need to make confident decisions.
Maximize Value. Minimize Microsoft 365 License Spend
As a Microsoft Solutions Partner for Modern Work, TrustedTech helps you unlock the full value of your M365 entitlements while reducing licensing costs. With access to partner-only pricing intelligence and exclusive promotions, we enable you to adopt advanced capabilities that drive business value without overspending.
How much can you save?
Savings vary by tenant size, contract type, and usage patterns. Instead of generic claims, we quantify the opportunity in your M365 Usage Report, showing current vendor costs versus an optimized scenario, both per SKU and in total, so finance and IT can agree on the numbers.
Real‑World Example
Microsoft 365 Licensing Optimization Delivers Immediate Savings
A mid-sized organization was assigning E3 licenses to all employees, including frontline and part-time staff. After a role-based mapping, frontline users were moved to F3, while advanced roles retained E3/E5.
Result: 15% immediate reduction from rightsizing and an additional 11% savings through strategic vendor alignment.
TrustedTech: Your Microsoft Solutions Partner for Modern Work Optimization
As a certified Microsoft Solutions Partner for Modern Work, TrustedTech provides expert-led M365 licensing consultations backed by verified technical proficiency and a proven track record of customer success. Our status recognizes our deep expertise in deploying Microsoft 365 solutions that boost productivity while maintaining rigorous security and compliance standards. Through data-driven licensing assessments and real-world monthly savings for clients ranging from small business to enterprise, we demonstrate the authority and experience necessary to navigate complex licensing renewals and optimize your cloud investment with confidence.
Download the M365 Consultation Brief
Get a clear view of how TrustedTech helps organizations optimize Microsoft 365 licensing while reducing cost and complexity. This brief outlines our expert-led consultation process, including environment review, usage analysis, future-state licensing recommendations, and proactive renewal planning. Learn how you can right-size licenses, strengthen security, uncover savings opportunities, and build a forward-looking licensing strategy before upcoming price increases.
Microsoft 365 Licensing Optimization FAQs
What is a Microsoft 365 licensing assessment?
A Microsoft 365 licensing assessment is a strategic review of your tenant to identify unassigned "shelfware," inactive accounts, and oversized licenses. Our experts analyze your actual usage data to ensure every seat is right-sized to match the user's role, which can lead to substantial cost savings.
What problems does licensing optimization actually solve?
It eliminates waste from unused or overscoped licenses, aligns SKUs to real user needs, and simplifies renewals. The result is lower monthly spend, cleaner governance, and a licensing strategy that scales with your business.
How much will Microsoft 365 prices increase in July 2026?
Effective July 1, 2026, Microsoft is increasing commercial list prices for most plans. Notable changes include:
- Business Basic: Increasing from $6 to $7 (+16.7%).
- Business Standard: Increasing from $12.50 to $14 (+12%).
- Microsoft 365 E3: Increasing from $36 to $39 (+8.3%).
- Microsoft 365 F1 (Frontline): Increasing from $2.25 to $3 (+33%).
Can I avoid the July 2026 price increase?
Yes, organizations can often defer these increases by renewing their subscription before July 1, 2026. Renewing early locks in current rates for the duration of the new term (typically 12 months), though the new pricing will apply at the subsequent renewal.
What is the difference between "Obvious" and "Hidden" license waste?
Obvious Waste: Subscriptions that are completely unassigned or tied to inactive users (e.g., former employees).
Hidden Waste: Users assigned expensive E5 licenses who only utilize features available in lower-cost E3 or E1 plans. Our assessment uncovers both to maximize your ROI.
Will my price change mid-term if Microsoft increases rates?
No. For existing annual contracts or Enterprise Agreements (EA), current pricing remains in place until your next renewal after July 1, 2026. However, any new licenses purchased after that date will fall under the updated pricing structure.
Will optimization reduce capabilities for my users?
No. Our goal is rightsizing, not downsizing. We remove redundancy and map users to the minimum license that fully supports their role. If a user needs premium features, they keep them; if not, we avoid paying for them.
What data do you need to run the assessment?
A read‑only snapshot of license assignments, user activity/last‑sign‑in, app/service usage, and add‑on consumption. We don’t require access to email or file content, only telemetry and inventory that show what’s assigned and what’s actually used.
Do you provide actionable next steps or just numbers?
You get a prioritized rightsizing plan: which licenses to reclaim, downgrade, or consolidate; where add‑ons can replace bundles (or vice versa); and recommended governance to prevent sprawl from returning.
Will optimization lock us into a specific reseller or channel?
No. The assessment is vendor‑agnostic. If you choose to purchase or transfer through TrustedTech, we’ll apply negotiated pricing and manage the changes, but the recommendations stand on their own.
What does implementation look like after the assessment?
We present the plan, review risk/rollback options, and then execute changes in phases, starting with low‑risk license reclamation and moving to rightsizing and bundle realignment once stakeholders sign off.
